Privacy Policy

Our Commitment to Data Protection

At Nexus Advisors, we take your privacy seriously and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and protect your data in accordance with applicable privacy laws and regulations, including GDPR and Japan's Act on the Protection of Personal Information.

We believe in transparency and want you to understand your rights regarding your personal data. This policy outlines our practices and your options for managing your information.

Information We Collect

We collect different types of information depending on how you interact with our website and services.

How We Use Your Information

We process your personal data for specific, legitimate purposes:

Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Consent: When you have given explicit permission for specific processing activities.
• Contract Performance: When processing is necessary to fulfill our contractual obligations to you.
• Legitimate Interests: When processing serves our legitimate business interests and does not override your rights.
• Legal Obligation: When we must process data to comply with applicable laws and regulations.

Data Sharing and Disclosure

We do not sell your personal information. We may share your data with the following categories of recipients:

Data Security Measures

We implement appropriate technical and organizational security measures to protect your personal information:

• Encryption: Data transmission is protected using industry-standard SSL/TLS encryption.
• Access Controls: Strict authentication and authorization protocols limit data access to authorized personnel only.
• Secure Storage: Personal data is stored on secure servers with regular backups and disaster recovery procedures.
• Monitoring: Continuous security monitoring and regular audits to detect and respond to potential threats.
• Staff Training: Regular privacy and security training for all personnel handling personal data.

Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes described in this policy or as required by law:

• Contact Form Data: Retained for up to 3 years after the last interaction or as needed for ongoing business relationships.
• Website Analytics: Aggregated data may be retained indefinitely; individual user data is retained for 26 months or as configured in analytics settings.
• Marketing Communications: Retained until you unsubscribe or request deletion.
• Legal Records: Retained for periods required by applicable laws and regulations.

After the retention period expires, we securely delete or anonymize your personal data.

Your Privacy Rights

You have specific rights regarding your personal data:

To exercise any of these rights, please contact us using the information provided at the end of this policy. We will respond to your request within 30 days.

Your Rights and Opt-Out Instructions

You are not required to provide any personal information when using this website. If you prefer not to share your data, you may:

• Avoid filling out contact forms, account registrations, or any data-submitting features on our website.
• Disable cookies through your browser settings. Please see our Cookie Policy for more detailed information.
• Contact us directly to request the deletion of any previously shared personal data.
• Opt out of marketing communications by following the unsubscribe link in any promotional email.

International Data Transfers

Our business operations are primarily based in Japan. If we transfer your data to countries outside Japan, we ensure appropriate safeguards are in place, such as:

• Standard contractual clauses approved by relevant authorities
• Adequacy decisions confirming the recipient country has adequate data protection
• Binding corporate rules for intra-group transfers
• Your explicit consent for specific transfers

Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected data from a child without parental consent, we will take steps to delete that information promptly.

Data Breach Notification

In the event of a data breach that poses a risk to your rights and freedoms, we will notify you and relevant authorities in accordance with applicable laws. Our notification will include:

• The nature of the breach and categories of data affected
• Potential consequences and risks
• Measures taken to address the breach
• Recommended actions you can take to protect yourself

Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will:

• Update the "Last Updated" date at the top of this policy
• Notify you through email or prominent notice on our website for significant changes
• Request your consent where required by law

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

We will respond to all legitimate requests within 30 days. If your request is complex or requires additional verification, we may extend this period by an additional 60 days with notification.